COVID-19 Travel Advisory and Guidelines
COVID-19 Travel Advisory and Guidelines
As you may know, the U.S. State Department increased its Global Health Advisory to Level 4: Do Not Travel
"The Department of State advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period. U.S. citizens who live abroad should avoid all international travel.
Many countries are experiencing COVID-19 outbreaks and implementing travel restrictions and mandatory quarantines, closing borders, and prohibiting non-citizens from entry with little advance notice. Airlines have cancelled many international flights and several cruise operators have suspended operations or cancelled trips. If you choose to travel internationally, your travel plans may be severely disrupted, and you may be forced to remain outside of the United States for an indefinite timeframe."
We cannot overstate the importance of this message.
We acknowledge the challenges presented by the current dynamic situation. It is the position of UConn that you should return to the United States immediately, otherwise you risk being abroad without means of assistance, including any financial assistance and international health insurance coverage from UConn, for an indefinite period of time.
FOR FACULTY AND STAFF:
Under extreme family and health circumstances, the University may grant exceptions with conditions. For those very limited cases, please complete the process for a Travel Waiver for Faculty and Staff Travel to High Risk Countries and Regions (https://policy.uconn.edu/2015/07/23/policy-for-education-abroad-and-related-activities-in-sites-with-u-s-department-of-state-travel-warningtravel-alert/).
Our commitment remains to ensure the health and safety of our faculty, staff and students. If you have any questions, please contact Ngozi Taffe, Assistant Vice President for Global Affairs at email@example.com.
FOR STUDENTS OVERSEAS:
We strongly advise you to return to the United States or country of citizenship as quickly as possible. Please confirm your return travel plans immediately with Education Abroad at firstname.lastname@example.org or by replying directly to this email. Until you do so, you risk being abroad without means of assistance for an indefinite period of time.
We wish you the best, and stay healthy.
Due to the current COVID-19 situation, ISSS recognizes that academic departments who host exchange visitors may be unable to assist new exchange visitors to settle in to life at the University.
The U.S. Department of State has recommended that program sponsors temporarily pause the start of new exchange visitor programs through at least the next 60 days.
Considering the Department of State recommendations, and out of concern for the welfare of our exchange visitors, ISSS will implement temporary changes to our J-1 program administration. This primarily affects academic departments hosting new visiting research scholars, professors, and visiting research students. This may also impact incoming postdoctoral fellows and other temporary staff, if coming on a J-1 visa.
Program Start Dates:
ISSS will only accept new visa sponsorship requests with a start date after June 1, 2020. In some cases, ISSS may request that a program start date begin after Aug. 1, depending on the exchange visitor's home country and field of research, due to anticipated visa processing delays.
ISSS has already reached out to departments and exchange visitors for whom we have issued a DS-2019 form with a program start date before June 1. We plan to initially amend those programs to a start date of June 1 to prevent exchange visitors from traveling to the U.S., and will follow up with individual departments to determine if this is an acceptable date, or if you would like to invite your exchange visitor to begin their program on a different date after June 1. Hosting departments must still submit a formal amend request with a new offer/invitation letter establishing the new program dates.
Initial DS-2019 Form Processing and Mailing:
ISSS will continue to issue new DS-2019 forms for exchange visitors with program start dates beyond June 1. When the form has been processed, we will contact the academic department and also email the exchange visitor with their SEVIS and pre-arrival information. During this time, the department may either elect to have ISSS mail the form directly to the exchange visitor at the exchange visitor's cost, or we can hold the form in our office until normal operations resume.
Exchange Visitors and Overseas Travel:
If your exchange visitor returns home out of concerns for safety and wellness, ISSS can either: shorten their program to indicate that they have finished their program early, OR we can keep the SEVIS record active while they are out of the U.S.
We will temporarily waive the 30 day out of country rule for exchange visitors until after global travel warnings have passed; however this time overseas will be counted toward the exchange visitor’s maximum program length.
Your exchange visitor should complete a Travel Information Record to request a travel signature if they plan to leave and return to resume their program. They should also complete the J-1 Research Scholar Out of Country Request if they are traveling, and will continue their UConn exchange program overseas. Exchange visitors who continue their UConn programs overseas may require additional approval from OVPR to ensure the activity is permitted under export control rules. Exchange Visitors who are paid employees of UConn must also adhere to any leave policies during the temporary absence.
Remote Learning - ISSS Check-In Form:
ISSS has asked all exchange visitors to complete a Remote Learning-ISSS Check-In form to let us know of the exchange visitor's location and mode of activity (on-campus vs. remote). Please encourage your exchange visitors to complete this form.
Department of State Reporting Requirements:
As a reminder, ISSS is required to report incidents to the Department of State that affect the health and safety of our exchange visitors. If you have any specific concerns about individual exchange visitor’s well-being, please contact email@example.com.
Message from Matthew K. Yates, Ph.D., Director, Education Abroad, Global Affairs
The University of Connecticut considers the health and well-being of our students as our highest priority. In light of the current global COVID-19 pandemic, UConn has decided to cancel all spring 2020 Education Abroad programs (January – May). Yesterday, we sent the following message to all of our current students abroad.
As we stated above, we in Education Abroad will work with each student to assist with their academic transition. Our staff are reaching out to you over the coming days to identify academic options, including the possibility of online or distance-learning formats, to help ensure that our students may complete the academic term in full.
We realize that this is extremely disappointing news and causes enormous disruptions for you and our students. That said, we also know that all of us are dealing with this global crisis as best as we're able. If you have any questions, please do not hesitate to contact us at firstname.lastname@example.org or by replying directly to this email, and we'd be happy to arrange for a time to talk over the phone or via Skype.
Finally, in case you require official documentation of students' departures, please use this email for that purpose. You are welcome to contact us at email@example.com if you require further information.
As you may know, the World Health Organization declared COVID-19 as a pandemic yesterday. In response, the U.S. State Department today increased its Global Health Advisory to Level 3: Reconsider Travel.
Under these circumstances, the University of Connecticut has decided to cancel all Spring 2020 Education Abroad programs. You are advised to return to your home community expeditiously as the situation is changing rapidly and there may be additional border entry restrictions in the future. Please confirm your travel plans as soon as possible with Education Abroad via our online Travel Details form.
We realize that you may have lots of questions about your specific program or situation. Given the difficulty of addressing these concerns as part of a group email message, we ask you to connect with us personally in Education Abroad. Please contact us at firstname.lastname@example.org and we'd be happy to arrange for a time to talk over the phone or via Skype.
We hope the following information can provide you some clarity regarding key topics now:
- Note that you may have to undergo screenings upon re-entry to the United States or your home country. For the most accurate information on screening and quarantine procedures, you should reference the CDC's Travel Information website.
- Education Abroad will work with you individually, your host program, and your UConn academic advisers to identify ways for you to complete your courses (including internships or research) online or through distance learning for the remainder of the Spring 2020 term. You may only receive UConn academic credit for the Spring 2020 term after you return home and complete your courses online through your host program or UConn.
- UConn may provide reimbursements for program expenses as defined in the Education Abroad Student Contract that you signed upon commitment to your program. UConn will reimburse you for any flight change fees up to $475, provided that you produce a receipt for such fees via email to email@example.com. UConn will work with your host program to recover any additional expenses, such as unused excursions or transportation expenses. We will provide you with more information about possible refunds as soon as those details are available to us.
We realize that this is extremely disappointing news and causes enormous disruptions for you. We care foremost about your safety and well-being. If you have any concerns about your mental health as a result of this or any situation, please always remember that you have UConn's support through Student Health and Wellness - Mental Health at 860-486-4705.
Yesterday a message was sent out to the University community alerting students and faculty to the possibility of UConn courses moving to online course instruction, and advising students to take important items with them if traveling for spring break, in case students are asked to return home due to COVID-19 concerns. We want to clarify some aspects of this message for international students.
The message, which can be viewed in full here, reads in part:
The COVID-19 pandemic will come to the state of Connecticut and it will likely directly impact UConn. In that case, we are prepared for the possibility of moving classes to an on-line only format and having students return home when possible. This has already occurred at some universities in the country.
It is strongly recommended that students bring all necessary academic materials (textbooks, laptop, notes, etc.) during the Spring Break period in case the decision is made to not return to in-class instruction. Should the University determine that instruction will be offered online, students may not have the ability to return to the residence halls.
The University understands that international students who live in residence halls may not be able to return home. Therefore UConn will allow international students who live in residence halls to remain living on campus if students are directed to return home, and you are unable to do so. The University will provide more information to you, when available, about the process and expectations for students who remain on campus. Students who currently live off-campus will not be required to return to their home countries, and may stay in their off-campus apartments.
If in-person classes are suspended through the end of the semester, it may be possible for students to complete the term from your home country, but there are many factors to consider when deciding whether to return home or remain in the U.S. If classes are only suspended temporarily, students who elect to go home may be unable to return to resume in-person studies due to visa/entry restrictions currently in place for travelers arriving from China and Iran. Because of the complexity of international travel with both options, it is important that you discuss your plans with ISSS if you are planning to leave the U.S. In the event that online coursework or a closure of residence halls is announced, we will follow that announcement with further instructions for international students to maintain communication with ISSS.
Please know that the University takes your safety very seriously, and any decisions that are made require careful consideration. Therefore we do not have all the answers to your questions at this time, but please know the University is planning for the needs of international students. Thank you for your patience, and we will let you know of changes as we learn of them.
UConn has suspended all institutionally sponsored travel to nations designated as risk Levels 2 and 3 by the federal CDC. To date, those nations are China, Italy, Iran, South Korea and Japan.
- If you have returned from foreign travel in the last 14 days or plan to travel outside of the U.S. in the next 90 days, please fill out this form.
- UConn has also suspended institutionally sponsored travel outside of Connecticut. See letter dated 3/9/20 for details on requesting exemptions for extenuating circumstances.
- UConn Athletics will continue to participate in out-of-state games at this time, with only essential staff traveling with the teams.
- UConn strongly encourages faculty, staff and students to postpone non-essential domestic and foreign travel at this time, both professional and personal.
- UConn Education Abroad programs in Italy and South Korea have been canceled, and returning students have been directed to self-quarantine at home for 14 days to monitor their health for symptoms before returning to any UConn campus.
- They will be provided online and remote learning opportunities to complete their Education Abroad programs’ academic requirements.
- Education Abroad programs in other countries are not affected, and UConn students may remain in those nations until informed otherwise.
- Given that UConn has suspended all student international group travel until further notice, Education Abroad will suspend commitment deadlines for all summer 2020 programs until further notice (see communication dated 3/7/20 for details).
Earlier today (Monday, 3/9/20), Governor Lamont sent executive branch agency heads a directive designed to help prevent and delay COVID-19 in Connecticut, including freezing employee travel on state business.
University-Sponsored Travel Outside of Connecticut is Suspended: Though not an executive branch agency, UConn wishes to act in keeping with the governor’s goals. Effective immediately, all domestic and international, university-sponsored travel outside of the state by faculty and staff is suspended until further notice. Any exception needs to be approved by university leadership.
Requests for Travel Exceptions: If you believe an exception should be made for your planned travel, please make a request in writing to the appropriate operational leadership office to whom you report, meaning the President (for units that report directly to the President’s office), Provost, Executive Vice President for Administration/CFO, or the CEO of UConn Health. Each request will be evaluated and a response will be provided.
Travel Updates: In consultation with the Governor’s office, the university may determine what is or is not essential employee travel and will provide you with any updates.
Campus Events: Organizers of events on any of our campuses being attended by out-of-state travelers must continue to consult with the Provost’s office (if the event as academic in nature, including the regional campuses and the schools in Farmington) or the EVP for Administration’s office (if the event is non-academic in nature) to determine if any modifications are needed. This requirement applies to all events sponsored by the University, including schools, colleges, departments as well as employee-sponsored or student-sponsored events.
On-campus activities such as athletic events and fine arts performances can continue as scheduled. If anything changes or if modifications are needed, new guidance will be shared immediately.
Message from Global Affairs
To the UConn Community:
It is critical that all students and employees read the message below related to travel registration and new travel restrictions as there may be actions you need to take in response.
As the university continues to monitor the spread of COVID-19, or coronavirus, across the globe, we are taking steps to help improve our informational awareness and reduce the risk to our community.
The university is asking all faculty, staff, students and affiliates to inform UConn of your recent or planned international travel.
The nations that are categorized by the CDC as being safe or unsafe to travel to due to coronavirus can change quickly. Because of this, the university needs to keep track of all planned international travel by members of the UConn community.
If you have returned from foreign travel in the last 14 days or you plan to travel outside of the U.S. in the next 90 days, please fill out this form. This includes both your UConn-sponsored travel as well as your own personal travel. The information you provide will be sent to UConn’s Office of Global Affairs. After submitting the form, you may be contacted directly by UConn staff if there are specific actions you need to take or if there is information you need to be aware of related to your travel.
Note that you need your Net ID and password to complete the form. There may be employees at UConn Health who do not use their Net ID regularly and may not know what it is. If that is the case, please click here and follow the instructions.
New Travel Restrictions & Guidance
Due to the continued spread of coronavirus globally and domestically, effective immediately, UConn is implementing new travel restrictions and providing additional guidance for all travel for faculty, staff and students:
- All university-sponsored travel by employees and students to Level 3 and Level 2 nations as determined by the CDC is suspended. Previously, UConn had barred official travel to Level 3 nations only. The university is now extending this ban to Level 2 nations as well. Any student or employee who travels to a Level 2 or Level 3 nation must self-quarantine upon their return to the U.S. As of this moment, that means China, South Korea, Iran, Italy, and Japan.
- All planned international university-related student group travel is postponed including during Spring Break. Students traveling individually during Spring Break should take seriously the risks associated with international travel at the present time; a nation that is not now classified as a Level 2 or Level 3 country could be designated as such without notice and a 14-day self-quarantine period may be required upon your return to the U.S. The university urges students to exercise great caution when making any travel choices.
- All faculty, staff and students are strongly encouraged to cancel or postpone all non-essential foreign and domestic travel at this time, including both professional and personal.
- Faculty or staff planning on-campus academic events such as conferences, symposia, etc., that require groups of participants to travel to Connecticut from elsewhere in the U.S. or internationally should consult with the Provost’s Office on whether or not your event should proceed as planned.
- Staff who are planning non-academic events that require groups of participants to travel to Connecticut from elsewhere in the U.S. or internationally should consult with the office of the Executive Vice President for Administration on whether or not your event should proceed as planned.
Any faculty or staff member planning such an event should immediately review any contracts or agreements in place to determine whether there are associated cancellation fees. Most agreements contain provisions permitting termination without charge if sufficient advance notice is provided. Please contact the Purchasing Department if you have questions.
The coronavirus situation continues to rapidly evolve; because of this, travel restrictions and guidance may also continue to change very quickly.
If you have questions related to university-related foreign or domestic travel, please contact Global Affairs:
Phone: (860) 486-5022
Consistent with the federal Centers for Disease Control and Prevention’s recommendations, the University of Connecticut is requiring a 14-day self-quarantine period for all travelers from CDC Level 3 countries, including Italy and South Korea, before they return to any UConn campus.
This includes our Education Abroad student participants, who have been notified that the Italy and South Korea programs have been canceled and they must return to the U.S.
They have been directed to isolate themselves from others in their homes for 14 days while monitoring for signs and symptoms of illness as described at the end of this message. It is also acceptable for them to self-isolate in another country for if they have family outside of the U.S., as long as that nation does not have the Level 3 designation (China, Italy, South Korea, Iran).
In addition to the health and quarantine advice listed below, those students have been advised to stay in touch with UConn Student Health and Wellness if they have questions and either don’t have a primary medical care provider or have special circumstances.
These students are an important part of the UConn community, and their health and safety is our highest priority. Although they must remain off campus during the 14-day self-quarantine period, the University has assured them it will do all that it can to help with concerns and questions.
In addition, the overseas partner institutions where they were studying have confirmed that they may complete their full load of coursework for the term and earn grades via online or remote learning.
Other Education Abroad programs are not affected at this time. This guidance applies only to those who traveled in Italy and South Korea.
Students who had traveled in China during the winter break in December have passed the 14-day self-monitoring period, and do not need to self-quarantine again unless additional travel to a Level 3 country takes place. As a reminder, the University has prohibited all institutionally sponsored travel to those nations (China, Italy, South Korea, Iran).
The following advice has been provided to the students returning from Italy and South Korea:
Advice for 14 day home quarantine:
- To the extent possible, remain at home for 14 days after your return from Italy or South Korea.
- Monitor your health for symptomsincluding fever, cough, and shortness of breath.
- If you develop symptoms, call ahead before seeking medical care, and do not use drop-in urgent care sites or other locations.
- Practice "social distancing" by avoiding public places where close contact with others may occur.
- Practice good hand hygiene with frequent hand-washing.
- Cover your mouth and nose when you sneeze or cough and practice good cough etiquette (cough into your sleeve or elbow, not your hands).
- Do not share personal items.
- Decline requests from visitors during the quarantine period.
- You can return to normal activities after the 14 day period is complete; there is no clearance process.
The circumstances regarding COVID-19, the novel coronavirus, continue to evolve quickly.
In light of new guidance issued Friday evening (2/28) by the federal Centers for Disease Control, UConn is canceling all official travel to Italy and has notified its Study Abroad participants there that they must return as soon as possible to the United States.
The University continues to monitor updates regarding COVID-19, and had already decided to cancel all official travel to China and South Korea, which already had been designated Warning Level 3 nations by the federal CDC.
All non-essential institutionally sponsored travel is now suspended to China, South Korea, Italy and Iran in keeping with the updated CDC guidance. The CDC has designated Japan at an Alert Level 2, in which travel is permissible but advised against for older adults and those with chronic medical conditions.
To date, no cases of COVID-19 have been reported in the State of Connecticut or at UConn.
UConn currently has more than 300 students participating in overseas academic programs in 29 nations, including a handful in South Korea and 88 in Italy, all of whom are returning to UConn. The University has no students in China or Iran for academic programs at this time.
Students who are returning to UConn from overseas will be provided online and remote learning opportunities to complete their academic requirements. UConn also will work with them on other logistics to make the transition as smooth as possible.
The health and safety of our UConn students and employees is our highest priority. Please rest assured that working in collaboration with our state and local health departments, we feel prepared to respond to any cases of COVID-19 that might present themselves on our campuses or at UConn Health.
The University urges you to remember that many of our students, faculty and staff have loved ones in China, Italy and other affected countries. Those students and others returning from affected nations and might understandably feel heightened stress and anxiety, and we encourage everyone to extend understanding, compassion and camaraderie.
As the University continues to monitor updates regarding COVID-19, the novel coronavirus, UConn has decided as a precautionary measure to cancel all official travel to China and South Korea, which have been designated Warning Level 3 nations by the federal Centers for Disease Control and Prevention.
All non-essential institutionally sponsored travel to those nations is suspended.
The CDC has designed Iran, Italy and Japan at Alert Level 2. While official travel to these nations is permissible, the CDC advises that older adults and those with chronic medical conditions should consider postponing non-essential travel.
The health and safety of our students, faculty and staff is our highest priority as we assess UConn’s preparedness and response plans regarding COVID-19. The situation regarding this illness is fluid and can change quickly. The university will provide regular updates to the community as we receive new information and guidance from the CDC.
To date, no cases of COVID-19 have been reported in the State of Connecticut or at UConn, nor does the University have any employees or students still within the 14-day post-travel period during which symptoms must be closely monitored to guard against the possibility of the virus.
UConn currently has more than 300 students participating in overseas academic programs in 29 nations, including a handful in South Korea. Those students are returning to UConn.
The University has no students in China for academic programs at this time.
The 88 UConn students currently studying in Italy (Alert Level 2) have been notified that they may choose to remain or leave at this time, and that they will be provided online and remote learning opportunities to complete their academic requirements if they return to the U.S.
Please rest assured that working in collaboration with our state and local health departments, we feel prepared to respond to any cases of COVID-19 that might present themselves on our campuses or at UConn Health.
The University urges you to remember that many of our students, faculty and staff have loved ones in China and other affected countries and may understandably feel heightened stress and anxiety. UConn is an inclusive and global community, and we encourage everyone to be compassionate and mindful of the impact on others on our campuses.
Travel Suspension FAQs
a. All domestic and international, university sponsored travel outside of the state by faculty and staff is suspended until further notice.
b. This includes out of state travel in a personal vehicle with mileage reimbursement.
c. Any exception needs to be approved by university leadership (see below under Exceptions - Travel).
a. University sponsored out-of-state student travel – that is any travel funded student fees, including but not limited to USG funded, Tier-III organization funded, etc. – is cancelled through end of semester .
b. Out-of-state student travel NOT funded by student fees is strongly discouraged and any students who do travel are asked to notify their academic department/unit or Student Activities in advance. Student Activities may be contacted at getinvolved.@uconn.edu.
a. Please contact your Department Head, Dean’s Office, and/or the Provost’s Office (860-486-4037, firstname.lastname@example.org) to discuss the specifics of your circumstances and further guidance.
b. If you are returning from international travel, whether business related or personal, you should fill out this form before returning to work. Please also check the Human Resources FAQ page for further guidance.
b. If you are engaged in international travel the university is requesting that you return immediately to Connecticut. If you have questions or need assistance, please contact Global Affairs (email@example.com). If you are required to report in person you should fill out this form before returning to work. The Human Resources FAQ page can also offer further guidance.
a. Please contact Global Affairs (firstname.lastname@example.org) for current U.S. State Department requirements for travelers returning to the U.S.
a. Please contact your Department Head, Dean’s Office, and/or the Provost’s Office (860-486-4037, email@example.com) to discuss the specifics of your circumstances and further guidance.
b. If you are engaged in international travel, the university is requesting that you return immediately to Connecticut. If you have questions or need assistance, please contact Global Affairs (firstname.lastname@example.org).
Exceptions - Travel
a. If you are a faculty member, academic staff, or a postdoc, you must complete the online waiver for travel here: https://uconn.co1.qualtrics.com/jfe/form/SV_1AeHfUVB1CHVvet
If you have an approved waiver, that waiver needs to be provided to Key Travel and/or Sanditz at the time of booking.
b. All other staff please request the exception in writing from the appropriate operational leadership office to whom you report (President, EVP for Administration/CFO, CEO of UConn Health). If approved, this waiver needs to be provided to Key Travel and/or Sanditz at the time of booking.
c. During the travel suspension, all travel bookings after March 9 must be completed through our University Travel Management Company (Sanditz or Key Travel). If you book outside of the University, you may not be reimbursed for any out of pocket expenses.
d. If travel is essential to particular job functions you are still required to request an exception in writing from the appropriate operational leadership to whom you report.
a. If you are currently traveling and want or need to travel back to Connecticut, you do not need a waiver to return.
b. All travel changes or bookings after March 9 must be completed through our University Travel Management Company (Sanditz or Key Travel).
c. If you need assistance for international travel, please contact email@example.com, if you need assistance related to faculty and or academic staff travel, please contact firstname.lastname@example.org.
d. Email email@example.com with any travel questions.
a. The travel suspension covers all travel that would be performed as part of your regular job duties. This includes travel as part of a grant or sponsored project.
b. If you believe that you have an individual situation where an exemption for travel should be granted in relation to your research, you should make a request via the Provost’s Office: https://uconn.co1.qualtrics.com/jfe/form/SV_1AeHfUVB1CHVvet
a. Requests to the Provost’s Office for travel exceptions are intended only for faculty, academic staff and post docs.
b. Graduate students should contact Dean Holsinger firstname.lastname@example.org, if they believe that they may qualify for an exception.
c. Undergraduates, graduate students and post docs cannot directly request exceptions for travel associated with grants or sponsored projects. Waivers for travel associated with a grant or sponsored project must be requested by the faculty (PI) via the Provost Office: https://uconn.co1.qualtrics.com/jfe/form/SV_1AeHfUVB1CHVvet
a. At this time the Provost will not be approving external candidates’ travel to campus. If you have questions relating to academic job positions, you should contact the Provost’s Office (email@example.com).
b. Questions related to other job searches should be directed to Human Resources.
a. If your transaction date is prior to March 9 or you had an exception to travel approved which was subsequently cancelled: Travelers are encouraged to attempt to obtain a refund directly from the vendor. Many airlines and other travel related vendors are waiving cancellation and change fees.
b. If you cannot receive a full refund but receive a credit for a future trip, the out of pocket expenses will be reimbursed after this future business trip.
c. In some cases we will grant an advance to those travelers that have incurred a financial hardship for these out of pocket expenses. The advance will be reversed after the future business trip. If the out of pocket expenses become non-refundable and non usable by the traveler, we would work with you to reverse the advance and expense the non-usage expenses to your departmental account.
d. Grants or other sponsored projects may not be charged for cancelled travel costs unless the sponsor specifically allows it. The University is closely monitoring federal sponsor guidance for any change in requirements due to the impact of the Coronavirus. As of this date, only the National Institutes for Health (NIH) has released guidance allowing for these costs to be directly charged to the grant when they would have been otherwise allowable, see Flexibilities Available for Applicants and Recipients of Federal Financial Assistance Affected by COVID-19. https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-086.html?utm_campaign=+42008205&utm_content=&utm_medium=email&utm_source=govdelivery&utm_term
a. Grants or other sponsored projects may not be charged for cancelled travel costs unless the sponsor specifically allows it. The University is closely monitoring federal sponsor guidance for any change in requirements due to the impact of the Coronavirus. As of this date, only the National Institutes for Health (NIH) has released guidance allowing for these costs to be directly charged to the grant when they would have been otherwise allowable, see Flexibilities Available for Applicants and Recipients of Federal Financial Assistance Affected by COVID-19. https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-086.html?utm_campaign=+42008205&utm_content=&utm_medium=email&utm_source=govdelivery&utm_term
a. Whether or not you receive a refund, you will still need to create an expense report in Concur to reconcile all University card charges. You will add both the charge and any refund transaction to the same expense report and submit.
b. For those expenses incurred that relate to cancelled trips or other travel expenses tied directly to the Coronavirus, you should be identifying those costs using the identifying code: COVID19 in the project field in Concur or KFS.
c. Contact Accounts Payable with any questions.
a. Employees should contact the Buyer in Procurement who can review the contract/PO and provide additional information. If you do not know the buyer, please contact 860-486-2289.
a. If the event you are attending has been cancelled or postponed then yes, you should be working on cancelling any travel that had been booked.
b. UConn continues to monitor information and guidance involving the spread of COVID-19. You should continue to review these updates as it relates to future travel plans.